Removing your paper based processes

Digital Waste Tracking


Until digital waste tracking is implemented by DEFRA.

Find out how Crate can help you digitise in preparation for April 2025 and Digital Waste Tracking.

Construction | Demolition | Earthworks | Groundworks | Utilities | Recycling | Skip Hire | Environmental | Fenestration | Waste Management

Track your waste movements digitally in real time.

Empowering & Supporting Businesses

Are you ready for digital waste tracking? It's time to scrap your outdated paper Waste Transfer Notes and adopt digital waste tracking

Mandatory digital waste tracking has finally been announced by DEFRA. From April 2025 – all waste records will have to be recorded using a digital system. Paper tickets will no longer be a viable form of recording  waste transactions/ using manual waste transfer notes as proof of collection/ delivery.  Don’t get left behind, enquire today.

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What is digital waste tracking?

Digital waste tracking is a new regulation for all employees, businesses and individuals involved in the UK Waste Sector.

From April 2025, all waste movements will be recorded centrally on a new portal.

Each waste collection will be assigned a unique tracking ID, created and captured by the waste carrier. Once the waste collection has reached it’s  consolidation site, the Tracking ID will be logged by the receiving site, creating a cradle to grave tracking reference and proof of delivery for the waste materials journey.

Digital Waste Tracking

Insights - Digital Waste Tracking

Get to know the new regulations.


All waste collections will be assigned a unique Tracking ID registered on a centralised DEFRA portal. All collections are to be registered individually by waste carriers within 3 days of a collection occurring. The Tracking ID will then be cross referenced by a consolidation centre when the waste collections have been delivered. Thus resulting in complete visibility from cradle to grave of a waste material collection to delivery.

All  waste producers, carriers, and disposal/treatment facilities across the UK. The initial responsibility focusses on carriers and disposal/ consolidation sites.

The new laws are to help in reducing illegal dumping, promote responsible waste management and increase the rates of re-use and recycling.

There will be a free website that is provided by DEFRA, more information can be found here:  As with all free platforms, there will be limitations that usually decrease operational functionality. There are several software businesses that offer waste management products. SaaS businesses use cloud based software to record drivers activities using a smartphone.

No, individual waste tracking records will not be required for each household collection. Records will be necessary at the point of consolidation, when the waste is received at a waste receiving site, regardless of whether a charge is made for the collection.

Under the new regulations, there will be a single process for both hazardous and non-hazardous waste. The waste producer will remain responsible for providing an accurate description of their waste, but the person arranging the waste movement will be responsible for generating the digital waste tracking record.

Manually completing waste transfer notes is costing you time, through slow, outdated manual data processing.

Digital waste tracking will force companies to make the jump to digital tickets, discover the benefits of digital waste tracking below

The handling points of a paper waste transfer note

The handling points of a digital waste transfer note

Save upwards of £25K per year by digitising your waste transfer notes

Let us know how many waste transfer notes your business completes on a daily basis, and we'll send you a free estimate as to how much you could save by digitising your waste records, with Crate

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Scrap your inefficiencies. Our Waste Transfer Notes capture all of the below for you automatically, saving you time, money and reducing risk

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Reduction in administration time/ costs

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Happier Customers, Employees & Directors

Empower your employees to use live data

You’re already recording the data, so why not remove all of the waste that goes with it? Empower your workforce to use apps in the field. 

Live daily site and business load totals

No more waiting for your tickets to be typed onto the computer before you know your daily totals.

Email ticket submissions

Once your waste is collected or delivered, your waste transfer note can be automatically emailed to your customers, reducing time to invoice and increasing customer satisfaction

Carbon Calculator

We only have one planet. Understanding how much carbon you use in the 21st Century is paramount. Every vehicle trip recorded on Crate gives you a live carbon output so you can track your emissions.

No more paper

Paper records are costly & risky, and a terrible waste of trees. Remove & reduce your storage facilities. No more piles of boxes of tickets.


Driver / task management

Assign workloads to your drivers and track their statuses in real-time using GPS. Reduce the risk of mistakes by auto-populating tickets for your workforce

Let's discuss your requirements

Sometimes it’s easier to discuss your requirements with one of our team members. We try and get everything on our website, but we believe having a chat is always a good idea! Feel free to get in contact through one of our channels below. Or, leave your details so we can contact you. 



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