Removing your paper based processes
Modular compliance and operations management software - make safer, cleaner decisions.
Assets & plant | Waste & materials | Fleet & vehicles
Crate is a modular compliance and operations software platform for digital waste tracking, asset management, plant and fleet inspections. Use one module or combine them all – built for teams in any industry, from construction, logistics, demolition, infrastructure, and more.
Manage assets, waste, materials, plant and fleets – on any site, in any industry







Crate's core modules for site operations and compliance
Crate is built as a modular platform – you can use each workflow independently or connect them for a fully integrated solution. Whether you're tracking waste, managing vehicles, or inspecting plant and equipment, each module is designed to streamline compliance, digitise paperwork, and give your team complete control on site and in the field, whatever your industry.

Asset & plant management software
Keep track of your plant, tools, and high-value assets with Crate. From condition checks and defect logs to location tracking and servicing schedules – manage your equipment lifecycle digitally and reduce on-site risk.
- Digital Asset Register
- QR code & NFC identification
- Inspection builder with custom routines
- Defect and damage reporting
- Service & maintenance tracking
- Asset assignment tracking
- On-site condition audits
- Lifecycle status tracking
- Auto-email submissions/ tickets
- Certificates & manuals viewable in the field
- GPS & location tracking
- Photo attachments & evidence logs
- Asset value & depreciation management
- Bespoke checklist for ANY asset
- & much more...

Waste & material management software
Whether you're collecting waste, supplying aggregates, or managing high-value materials, Crate digitises your field operations using our mobile app – with compliant Waste Transfer Notes, product delivery tracking, and printable digital records.
- Digital Waste Transfer Notes
- CL:AIRE material tickets
- Product & aggregate supply tickets
- Fuel delivery notes
- Service driver - collection/ delivery note
- High value material management
- Bin & tanker tracking
- Order reference and external ticket number matching
- Printable shareable tickets
- Auto-email submissions/ tickets
- Editable transactions with audit trails
- Weighbridge & quantity management
- & much more...

Fleet & vehicle management software
Manage your vehicles, ensure daily inspections, and assign work efficiently. Crate helps you track defects, schedule repairs, and keep your fleet legally compliant – all through our driver-friendly mobile app and workshop dashboard.
- Daily Vehicle Walk Around Checks
- Ad-hoc Vehicle Inpsections
- Roadside proof of inspection
- Workshop & defect management
- Task assignment (links to waste module)
- Drivers daily tasks & reporting
- Bespoke fleet checklists
- Driver & vehicle assignment
- Haulier oversight tools
- Live dashboards & reporting
- Carbon footprint calculator
- & much more...

Smart tools to streamline your site workflows, across assets, vehicles and materials.
Crate was built to handle the realities of fieldwork, from material tracking to fleet inspections and asset condition logging. Whether you’re managing waste transfers, vehicle checks, or plant audits, Crate captures your operational data and stores it securely in Your Data Crate.
Average customer savings after one year using Crate across their operations
Operational records logged through Crate in the last 12 months


Tailored workflows for every operational setup
Choose the option that best reflects how your business runs. Crate adapts to your setup – whether you’re managing a fleet, a project site, or both.
Ensure your fleet stays compliant and road-ready with daily walkaround checks, digital defect reporting, and driver assignment. Crate helps you manage inspections and schedule daily workloads with minimal admin.
Empower your site teams – from gatekeepers to traffic marshals – to record all collections and deliveries from any location. Crate captures everything from Waste Transfer Notes and asset/ plant inspections to general HGV movements, fully aligned with industry standards.
Assign work to drivers, assign tasks to mechanics and workshop teams, issue digital collection and delivery notes, inspect your assets and ensure plant is in a safe working condition – all while meeting regulatory requirements and keeping your site teams in sync.
Manage assets, plant & machinery?








Carbon Footprint - In Real Time
Every material movement recorded through Crate includes real-time embodied carbon tracking, helping your team monitor environmental impact and improve sustainability reporting from day one
Trusted on major UK infrastructure and landmark projects
Crate has been used to manage and record waste and materials on some of the UK’s largest and most complex projects – from HS2 infrastructure to high-profile sites across London’s skyline.
Reduce risk and streamline your operations with Crate
Managing waste, vehicles, and assets on paper exposes your team to unnecessary risk, lost time, and avoidable errors. Crate digitises your workflows – from compliance checks to material tracking – giving you real-time data, audit trails, and total control across your business.
Average reduction in admin time and manual paperwork
Reported increase in satisfaction across teams and leadership


Empower your team with real-time data
You’re already capturing inspections, collections, and site activity – Crate turns that data into value.
Remove the paperwork, reduce delays, and give your teams access to live, auditable records through our simple web and mobile tools.
View everything in Your Data Crate – securely stored, fully auditable, and ready when you need it
Real-time operational tracking
Track vehicles, drivers, and material movements as they happen. Gain full visibility across your sites, assets, and deliveries – with live GPS and data feeds.
Faster Invoicing
Eliminate delays and reduce your time-to-invoice by over 90% with automated record syncing.
My Data Crate - One platform, complete oversight.
Built in carbon calculator
Every vehicle movement tracked in Crate generates a live carbon output. Understand and reduce your emissions with accurate, on-demand reporting.

Paperless compliance
Ditch paper records and the storage rooms they live in. Crate keeps your data fully digital, legally compliant, and easily searchable – no more lost tickets, records or boxes.

Task management
Assign jobs to drivers and site teams with GPS tracking and real-time status updates. Auto-populate tickets to reduce human error and improve turnaround time.
Got a question? Take a look at our FAQs
If you can’t find what you’re looking for, it probably means we’ve missed it off our site. So, why not give us a ring, an email or leave your details below where one of the team can get in touch and understand how we can help you and your business operations.
If your business involves moving materials, managing fleets, or handling waste, Crate is built for you. Our platform is used across construction, waste management, recycling, logistics, and infrastructure – whether you manage sites, vehicles, or both.
Not sure if it fits your workflow? Our team will happily review your operations and give you a no-pressure walkthrough of the product.
Not at all. Crate is designed to work with or without a vehicle fleet. Whether you're a project-based team managing collections and deliveries or a business using third-party hauliers, Crate helps you track materials, issue tickets, and stay compliant - without needing to manage your own vehicles
We believe we've built a very agile, easy-to-use system straight out of the box. However, we're aware every company is different. If there's something you see which you like, but want to know if we can help out elsewhere, please get in touch and we'll help understand your requests.
We follow set government and industry guidelines, allowing our customers to focus on their day-to-day work, whilst we focus on the handling of the compliance. If you use our system, you're automatically compliant with several UK regulations, such as DVSA, Waste Regulations (2011), PUWER, LOLER, WAH and many more. Crate really is a unique, agile tool to be used across any industry working with assets, plant, waste, materials and vehicles.
We're not a fleet tracking system. We can track load statuses by the users mobile devices and workflows, but we do not offer telematics. We do however, have fantastic partners that offer camera solutions & telematics. We have a great relationship with some of the UK's top providers so we're more than happy to put you in touch if you need tracking/ telematic solutions.
Unfortunately, we can't answer that in one line. I know, it's frustrating. You want to know exactly how much it will cost your business. We can tell you, we do a price per month, per user model. However, it is a bracketed system, so the more users you have, the cheaper the licensing becomes. We can also charge on a project by project basis. Please give us your details, or a call directly and we can help discuss your requirements to understand pricing.
Firstly, this is our industry. It's what we do and what we know. Our founder, Graeme Wicks, worked as a ticket checker on a landfill site. From there he moved into environmental management, then into software product management. So we really have seen it all and whilst we don't know your business problems and processes 100%. There's a high chance we've seen many of the same issues elsewhere. We're also not here to take over your whole business operations. We believe in data sharing and allowing existing systems to do what they do best. We capture data and can pass it wherever you need us to. We're an agile team with a huge passion for what we do. You can ask any of our customers, and they'll agree. The key to our success is how well we deliver for our customers. If we don't do that, we have no business. We believe working with you to truly understand your business requirements is what sets us out from the rest. Oh... and design. All the other platforms are just a little bit... boring (but don't tell them that.)
Please head to www.mydatacrate.co.uk/contact-us where you can leave your details, or call us directly on 0208 945 3829 where one of our staff can help. Alternatively you can email info@mydatacrate.co.uk.
Let's discuss your requirements
Sometimes it’s easier to discuss your requirements with one of our team members. We try and get everything on our website, but we believe having a chat is always a good idea! Feel free to get in contact through one of our channels below. Or, leave your details so we can contact you.

info@mydatacrate.co.uk sales@mydatacrate.co.uk

Call Us
(+44) 020 8945 3829

Our Office
Office 113, BizSpace -Theale, Merlin House, Theale, RG7 4SA